EA to Phenomenal Team

A wonderful, employee-centric private equity firm is looking for a stellar Executive Assistant for a wonderful team of 3-4 executives (great, down-to-earth team).

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$100-130k DOE+ discretionary bonus + amazing benefits

Office is in Midtown East – typical office hours are 9am-530/6pm. Full time in office Monday-Friday


7+ (minimum) years of EA experience in finance

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Responsibilities include, but aren’t limited to

Heavy, complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
Booking domestic and international travel arrangements
Expenses
Undertaking the tasks of receiving calls, taking messages and routing critical correspondence.
Liaising with internal/external stakeholders to schedule meetings including anticipating all requirements (presentation technology, communications devices, food and refreshments, etc.) to ensure professional operations.
Assisting with preparation of expense reports.
Sorting and distributing communications in a timely manner.
Handling special projects as needed.
Assisting in conference planning
The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties



Personal Characteristics

Highly responsible and reliable with a professional presentation.
Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
Initiative oriented and ownership mentality for areas of responsibility.
Attention to detail and problem solving skills.
Excellent time management skills and the ability to prioritize work.
Excellent communication (oral and written) and people skills.
Strong organizational, multitasking abilities and problem-solving skills.
Working knowledge of office equipment (printer, copiers, audio visual systems).
Discretion and confidentiality.
Solid knowledge of MS Office, particularly PowerPoint & Excel