Executive Assistant – Global Investment Firm

A leading global investment firm with a wonderful, employee-centric culture is looking for an experienced Executive Assistant to support a small team of investment professionals in their Greenwich, CT office, working onsite Monday - Friday.


The role offers great work life balance (9am-5pm), a wonderful culture, and a salary commensurate with experience - $90-115k base + bonus, paid overtime, and a strong benefits package


Responsibilities:‍

• Scheduling internal meetings, conference calls, video conferences and other appointments across time zones
• Book multi-city travel and itineraries, both domestic and international.
• Coordinate the preparation and submission of monthly executives expense reports on a timely and accurate basis through Concur
• Multitasker - ability to manage multiple priorities at the same time while meeting tight deadlines
• Coordinate Visa/Passport Preparation and Renewal
• Organize resources for local and remote meetings – meeting rooms/food and beverage
• Ensure all travel itineraries are updated

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Qualifications:

• 5 to 10 years’ work experience in a fast-paced corporate business environment; financial services experience is a plus
• Proficient in Concur
• Extensive experience coordinating multi-city travel and itineraries, across time zones and globally
• Ability to manage multiple priorities simultaneously, driving projects to completion, and meeting tight deadlines
• Professional level written and verbal communication skills, strong decision making abilities, and attention to detail are essential
• Outstanding at managing confidential matters and sensitive information
• Microsoft Office suite and experience with Salesforce and SharePoint a plus
• Bachelor’s degree strongly preferred
• Excellent time management and organizational skills- detail oriented multitasker
• Patient and mature
• Comfortable with rapidly changing demands at a high level of urgency
• Flexible and adaptable
• Level headed in high stress situations

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Please submit your resume to apply for this wonderful opportunity!

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